Invited participants will receive an invitation letter via e-mail, registration instructions and log-in ID prior to the registration opening.
Registration for the 2013 Institute on Teaching and Mentoring will open August 1st, and will close September 30th.
Upon proper completion of the Institute registration, the Compact and Williamsburg Travel Management, Inc. will work together with participants to accommodate all flight arrangements for eligible participating alliances (AGEP faculty, McNair scholars and directors, guests and recruiters are not eligible). Due to the large number of Institute participants, the Compact cannot guarantee requested flight schedules. Airline information will be e-mailed in early October.
The Compact will not make travel arrangements for accompanying family members, friends, etc.
Yes. Upon proper completion of the Institute registration, the Compact will notify the hotel that you will be rooming with a family member. Any participant whose Institute charges are covered by the Compact or other alliances (scholars, faculty, VIP guests, senior scholars, graduate scholars) will be responsible for paying one half of the room upon check out. The Compact will cover one half of a hotel room per eligible participant. The Compact will not be responsible for these charges.
The preferred travel agency used by the Compact for Institute travel arrangements is Williamsburg Travel management. The agent in charge of the Compact account is Betty Brooks at (770) 261-8603. You can also e-mail them at email@example.com. Please feel free to contact Betty. For Institute attendees whose travel is not covered by the Compact or an affiliated grant, feel free to use our travel agent.
For each eligible participant, the Compact will pay ½ of the hotel room charge. With two eligible participants per room, the Compact will pay the entire hotel room charge. Individuals who choose to share a hotel room with spouses, parents, friends or any other individual who is not a participating scholar will receive the 50% credit option for a single hotel room. If you choose the 50% credit, you must present a credit card when you check in. Accommodations at the host hotel are available on a first-come, first-served basis, so register early!
After you and your desired roommate have agreed to become roommates, enter the person's name in the roommate field when registering. It is important that you both register and input each other's names in the roommate field or we will not be able to accomodate the request.
Be sure to mark the appropriate field when registering as well as notifying the Compact office of the type of hotel room that will be needed (wheelchair accessible, lower level, etc.).
Attendees should settle all incidental room charges (telephone, entertainment, room service, dry cleaning, etc.) directly with the hotel at checkout. The Compact will not be responsible for these charges.
Be sure the mark the appropriate field when registering. This will ensure that your vegetarian meal ticket is reserved. The Compact and the host hotel will work together to create a desirable vegetarian menu, however, we understand that we will not be able to accommodate every dietary need. The Compact will not reimburse meals purchased to substitute for provided meals.
Notify the Institute Coordinator by e-mail at firstname.lastname@example.org. It is important to provide the Compact with the correct mailing information and correct name (name as displayed on your identification) because airline tickets and Institute information will be mailed out based upon the contact information that is provided upon registering.
Yes. Saturday night is free time for all attendees, and dinner will be at your own expense. Please be sure to bring spending money to cover food, entertainment, souvenirs, etc. The Compact will not reimburse meals purchased on Saturday.
Dress for the Institute will be business casual. We suggest layering clothes and dressing for indoor air-conditioning!